14 Easy Ways To Reduce Business Costs In 2022

Know the cost of your top applications, broken down across run versus dev, infrastructure, and projects. Use this information to strategically reduce investments in applications that provide low business value for the cost they incur. Apply the market forces of pricing and billing to encourage business units to right-size their consumption of IT services and resources. Some IT cost reduction opportunities yield quick wins because they are immediately obvious and easy to action.

  • There can be surprising differences in rates for the same coverage by different insurance providers.
  • However, choosing the cheapest freelancer isn’t always the smartest option as you might not get quality work in return.
  • Evaluate drivers of infrastructure costs across network, compute, storage, and data center assets.
  • If you are a member of a business or professional organization, you may be able to take advantage of group rates.
  • If you have family members working in your business, they are treated like any other employee for tax purposes, which means they are a business tax deduction.
  • Adjust and optimize resources by tracking and measuring the company’s operational efficiency.
  • Align IT projects and investments to business initiatives and sponsors, so that IT costs can be reduced in alignment with business reductions.

A working budget allows you to make adjustments as you go along so that way you can cut business costs in real-time and not after the fact. As far as how to reduce business costs, this tip is really a no-brainer. We share surefire ways that you can reduce business costs, and it’s easier than you think.

Join Forces With Other Small Businesses

Peruse the classifieds and online marketplaces, visit retail and thrift stores, or check the manufacturer directly. It may require a bit of digging, but most of the time these items are as good as new. Better yet, at pennies on the dollar, purchasing second-hand or scratch-and-dent items can save you a fortune. Brand new, retail-price equipment can be a huge business cost and it’s one that can be easily avoided. So, when thinking about how to reduce business costs start by buying refurbished furniture and equipment.

You may not be able to pay off credit card debt overnight, but reducing it now makes your business more financially viable in the long-run. Even with less expensive technology and marketing tools, running a business cost money, and those costs increase regularly. To help keep your profits up, you need to control expenditures. Here are ten ways you can reduce your business costs and improve your bottom line. Brand new furniture and equipment often feature a price tag that’s out of reach for many small business owners. If you’re looking to outfit an office or just upgrade a few items, don’t hesitate to shop around for used or refurbished equipment.

Susan Ward wrote about small businesses for The Balance Small Business for 18 years. She has run an IT consulting firm and designed and presented courses on how to promote small businesses. Centralize or consolidate any space possible and look into leasing unused space. Remember that refurbishing doesn’t mean just one thing, it can involve reupholstering, adding a new finish or a different seat, and even painting some old furniture. Think about all those Pinterest before and after projects you see, it takes a simple touch and lots of patience to transform used equipment into a modern masterpiece.

Evaluate insurance policies to check if you are being over-insured or have duplicating coverage. Detect areas where you have more capacity than needed and reassign or retire resources to right-size spend for business need. This is an important decision with serious downstream implications. Comprising 30-35% of all IT spend, the application portfolio is an obvious target. Imprecise approaches to application optimization can create more problems than they solve. Just make sure that the amount of your deductible is not so high that it would be unaffordable for your business if you had to make a claim.

Bottom Line On How To Reduce Business Costs

This means maximizing all your available business deductions to reduce your tax liability. The U.S. Department of Energy has a website that allows you to calculate the “payback period” for a hybrid vs. non-hybrid vehicle. For a vehicle driven 20,000 Km per year, it might take 6 or 7 years to break even with fuel savings on a hybrid given the higher initial cost. The payback period for diesel vehicles is typically much shorter than for hybrids.

strategies to reduce IT costs

Through the tips we outlined above on how to reduce business costs, you have a ton of ideas up your sleeve when looking to reduce business costs, and the last thing you want to do is cut staff. Try a combination or even all of the tips above to reduce business costs at any point that’s needed. By going paperless , you can reduce these recurring business costs.

Employee Timeline

Understand and compare average monthly cost of staff across applications, geographies, and role types. Use this information to release temporary or contract staff, delay hiring or backfill, or shift labor to low-cost locations. Minimize disruption by reallocating internal resources in accordance with revised application strategy or business plans. The concept can be extended to other aspects of business as well, for example, sharing office space or advertising costs. No matter the nature of your business, taking some simple yet proactive steps to protect yourself minimizes the risk.

It seems like an easy way to reduce business costs but it’s often overlooked. F you’re a small business owner, then chances are that your business credit card is in your own name. And if that’s the case, you need to pay off the card, in full, every month. However, interest charges can add up quickly so get into the habit of paying them off each month instead of adding up the amount and paying it off at the end of the year. Most credit card interest rates are 15.96% so that means you could save thousands every year by not having a balance on your credit card.

Pick up the phone or check online for a physiotherapist or chiropractor willing to exchange services for web design work. Lora Ivanova is a B2B Sales & Social Media Executive at Brosix, establishing, developing and maintaining relationships with prospective clients. She also enjoys researching and writing about how a company can optimize its work processes through technology, to ensure best possible customer satisfaction, while saving time and money.

Reduce padding by more closely tracking spend and taking quick action to avoid overages. Spot variance in major areas of IT spend like software, hardware, and internal and external labor. Identify specific https://globalcloudteam.com/ line items and cost center owners that are driving variation. Monitor OpEx and CapEx variance and your mix of fixed versus variable costs in order to maintain flexibility in the face of austerity.

Cut Out The Commute

Besides these, Lora expresses her passion for flowers through creation of bottle terrariums. Effective communication requires a degree of strategy that involves choosing the right vehicle for the task at hand. Email remains one of the most popular tools, and it is good for informing multiple participants simultaneously, long-form messages, and archiving. But email’s popularity means that it’s stretched to the point where employees spend hours per day using it. And while you can spend as little or as much as you like on social media advertising, costs are radically lower than ad spots on TV or radio. Not to mention, they offer you more control over the scheduling, placement, and reach of the content.

strategies to reduce IT costs

Everything you and your employees need is available at your fingertips. Reduce costs by rationalizing vendors providing redundant business capabilities. Align vendor spend with strategic importance or business criticality of projects, applications, or business services they support. Drive accountability across teams with a centralized view into your entire vendor portfolio. With cloud computing, gone is the need to purchase and maintain expensive servers onsite, as well as pay for ongoing software upgrades.

Now, we know that due to COVID-19, traveling less is much easier than it was before and there are many businesses that are shifting to remote work when possible. So if you’re going to be working from home, ensure that you’re working productively by reading our guide. Really consider if you need a full-time web developer, graphic designer, content writer, etc. Offer part-time positions and be sure to outsource work for specialized tasks.

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Your spouse might be willing to take on a duty of your business, thereby saving you the expense of hiring someone else to do it. Take a free tour of the platform and discover how Brosix can reduce the cost of poor communication on your business. Manage user access to the platform, who can chat with whom, who has access to which features, and individual data security levels.

strategies to reduce IT costs

Make sure your insurance broker is aware that you have a home business and that you have adequate home and business coverage. Publicity is free and is a great way to build your credibility. Other great free and low-cost options include cold calling, asking for referrals, and always carrying business cards. If you have children of an appropriate age, why not get them involved in your business wherever possible? Learning about business is an excellent experience for young people and it keeps money in the family. There are also other considerations such as how keen your family is to live with a business every day.

Make sure you’re covered for all important areas of your business including workers’ compensation, disability, property insurance, and unemployment policies. Also consider industry related insurance needs, as well as location, such places that have the need for flood or earthquake insurance. Look at ways to reduce your risk, including evaluating your location for issues such as fire hazard or a natural disaster. Without it, an accident or lawsuit could put you out of business. For that reason, it is best to get as much business insurance as you can reasonably afford. Buying a new heavy-duty truck or cube van for your business can be a serious wallet-buster.

If you’re still using one, you’re bleeding money as it is an unnecessary business cost. Instead, you should use your cell phone, VoIP, or even virtual phone lines to save money. Onboarding forms, expense reimbursement forms, vacation requests, sick leave forms, safety reports, invoices, equipment checkout, and whatever else you can think of can be filled from anywhere.

Consider The Cost Of Poor Communication

Diesel and hybrid vehicles are more expensive to purchase initially but can pay off in the long run with fuel and maintenance savings. Newer trucks are using more exotic materials to reduce weight and improve mileage, so it may be worth trading in your gas-guzzler for a more fuel-efficient vehicle. Perhaps you are a web designer with a sore neck from spending all day in front of the computer.

Enterprise-grade printers, not to mention their operating costs, aren’t cheap. Digitalizing invoices, bills, and payments not only helps you dissect and minimize Cost Reduction Strategies often-overlooked expenses, but also reduces your environmental footprint. But, here’s the catch, far too many business owners are wasting money unnecessarily.


By using the cloud you will always have access to the latest versions of business applications and the flexibility to increase your bandwidth or storage on demand. As a business owner, this means that you need to be constantly monitoring supply costs by checking for discounts and investigating alternate sources. As an example, a bakery owner might discover a new warehouse is selling flour for 25% less than their current supplier. The owner can either go back to their existing supplier and ask for a 25% discount or switch suppliers. If you are racking up a lot ofmileage on your business vehicle, reducing fuel consumption is very important.

Reducing business costs and creating healthy processes that cost less over time doesn’t have to be time-consuming or take too much thought. It’s all just about making smart choices when reducing business costs. It starts with knowing your goals, being organized, and having a plan. Some of the most successful entrepreneurs swear by a morning routine that sets the day for productivity.

ApptioOne Demand Simple, accurate and transparent IT service planning.

Get in the habit of keeping track of all business expenses by saving receipts, and recording vehicle mileage when traveling for business purposes. When it comes to wholesale supply costs, every penny saved is a penny earned. If you are running a business that regularly makes a lot of wholesale supply purchases, getting the best deal on supplies can make a huge difference to the bottom line. Many places offer free shipping which means you don’t have to waste time or money to get the items you need. Depending on your business, another way to save on employee expenses is to hire contract workers or freelancers, which saves on taxes and other employee-related expenses. Just be sure you adhere to the IRS guidelines on what constitutes a contract worker versus an employee.

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